LOGISTICS STAFF OFFICER (LSO) HMS SULTAN
To provide direction and regulatory oversight to Soft Facilities Management services to HMS SULTAN, acting as the principle interface for commercial and contracted support. Ensure the satisfactory delivery, value for money and continuous improvement of services provided by the Soft FM contractor (currently ESS) are maintained in HMS SULTAN. This is to be achieved by monitoring the output delivered, managing Key Customer activity, liaising closely with ESS Area Delivery Managers and evaluating evidence of performance standards.
a. Act as the Lead Officer for all HESTIA SFM requirements in HMS SULTAN.
b. To manage the correct production, co-ordination and tracking of Requests for Contract Amendment (RCA) to the Soft Facilities Management aspects of the Soft FM (HESTIA) contract, providing policy guidance where necessary.
c. To manage the activities of the Key Customers, Subject Matter Experts and End Users, ensuring that support services are provided to HMS SULTAN, accommodated units and outstations in a timely fashion, by the most efficient, economic and effective means possible and in accordance with the relevant regulations and instructions. This includes all aspects of the HESTIA SFM contract namely: catering, cleaning, mess services, retail services, administrative support, HR, MACCO and UPO functions, mail and tailoring services, stores and clothing stores, Buffers party, CAF, and accommodation office.
d. Advise the Command and assist Staff Officers as the Establishment Logistics Officer.
e. To carry out HR casework and CEA as required on behalf of the CO iaw delegated authority.
f. Act as Divisional Officer, Line Manager, First Reporting Officer, Second Reporting Officer and Countersigning Officer to personnel as required
g. Ensure that satisfactory standards of Service Fund accounting are maintained by fund officials as the Establishment Service Fund Adviser and financial Supervising Officer for the Wardroom and CAF Funds. Act as Vice Chair for Unit Welfare Committee Meetings.
h. Ensure that compliance with the rules and regulations relating to Low Value Purchasing (LVP) and the use of Electronic Procurement Cards (ePC) is maintained as the ePC Manager for HMS SULTAN.
i. Manage the Defence Accommodation Stores Budget, ensuring all spends are necessary and appropriate and that satisfactory funds remain for the financial year.
j. Act as the Media Officer for promotional material. To oversee the Media Ops.
k. Act as central point of contact for all Welfare Funds. Manage the Accumulated Welfare Fund, CO’s Public Fund, Local Initiative Grant and Juniors Fund as Commodity Manager and co-ordinate grant applications to external authorities.
l. Act as central point of contact for all Charity funding applications. Maintain relationship with RNRMC and ensure all Charity money raised is donated to appropriate charities. Oversee the Charity Chest.
m. Maintain financial oversight of Unit Events, act as Financial Supervisor for Sultan Summer Show, Bonfire Night, Families Day and Boxing Show.
Principle Tasks and Responsibilities:
1 Oversee the correct, timely and quality provision of services to eligible personnel, within the parameters set out in MOD (N) instructions, which are delivered by means of the HESTIA Soft FM contract with ESS.
2 To be the Supervising Officer for the Wardroom Fund and CAF as defined in the TORs issued for this task, ensuring financial propriety with regard to those Service Funds, in accordance with current regulations.
3 Attend Soft FM and other DIO meetings as appropriate.
4 Provide Service Personnel and Service Support advice to the Establishment Command Group as required.
5 Submit contract amendments in liaison with DIO.
6 To be a member of the following committees:
• Welfare Committee (Vice Chair)
• Wardroom Mess Committee (Supervising Officer)
• Events Governance Committee.
• Establishment Charity Committee (Chair)
7 To advise the Welfare and Wardroom Committees on investment strategies in accordance with BR18 and on behalf of the Sole Managing Trustee.
8 Provide effective line management and development of all assigned staff iaw Single and Civil Service policy and regulations.
9 Act as Duty Commanding Officer (DCO).
Must be an OF3 of ANY specialisation. OF2 applicants with a recommend for the next higher rank in their most recent OJAR will be considered.
OF4 applicants, if successful, will only be paid as and wear the rank of OF3.
Must be serving as a member of the Reserve Forces or have served with the Regular Forces.
Logistics Officer preferred
MS Power Point
Applicants will undergo an initial eligibility sift. Successful applicants will have their details forwarded to the Post Sponsor to arrange interviews. Unsuccessful applicants will be advised accordingly.
Following interviews; the successful applicant will be informed that they are the Preferred Candidate with details being sent to the CM RES FTRS Cell who will continue the recruitment process. Unsuccessful applicants will be advised accordingly.
Once the recruitment process is complete then the Preferred Candidate will be invited to take up FTRS.
INITIAL COMMITMENT LENGTH WILL BE 24 MONTHS WITH POTENTIAL TO EXTEND
THE ANTICIPATED START DATE FOR THIS POSITION IS 1 NOV 21 OR ASAP AFTER THIS DATE
This advert will close within 2 weeks of an application being received
Eligibility for FTRS/ADC
Any member of the Maritime Volunteer Reserves (RNR, RMR) or the Royal Fleet Reserves (RFR) (Ex-Regular Reserve) may volunteer to undertake a period of FTRS/ADC. Ex-Regular personnel whose RFR liability has run out may be re-instated to take up FTRS/ADC.
Applicants undertaking a period of FTRS/ADC must be suitably qualified by rank, specialisation, qualifications and experience to fill the posts for which they apply. Applications will be accepted from reservists who hold one rank or more above or one rank only below the advertised rank. Applicants one rank below may be employed in the acting higher rank if they are suitable, qualified and meet current promotion regulations in all respects. Applicants prepared to serve in a position at a lower rank then the rank worn will be appropriate to that of the position. Exceptions will not normally be considered.
Applicants must also be medically fit to fulfil the duties which their Commitment will require them to undertake. Personnel who have been discharged P8 permanently unsuitable Naval Service through the MBOS and Employability Board will not be considered.
Applications for this job are to be submitted on the FTRS Job Application Form which should be emailed to:
Please use the phrase “Job Application for (followed by job title and reference number)” in the Subject line.
Suitable candidates will be informed about the next stage of the process approximately 2 weeks after the closing date.