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Chief Clerk

Vacancy summary

Royal Air Force
OR-6 - PO - Sgt

18/07/2022, 23:55 

December 2022
5 Years
Royal Air Force, Royal Navy, Army
TG17 - Personnel
Personnel (Support)
RAF Brize Norton
United Kingdom
FTRS - Limited Commitment

Vacancy detail

A vacancy has arisen for a Sergeant (Pers Spt) to serve as Chief Clerk at 4624 Sqn RAuxAF on Full Time Reserve Service (Limited Commitment) Terms and Conditions of Service (TCoS), with an initial proposed start date of 05 December 2022 (or earlier, depending upon candidate status).

This post is responsible to OC 4624 Sqn for acting as the Sqn’s Senior Administrator and as such is the focal point for all professional administration outputs and trade standards on the Sqn.

Specific responsibilities include:

  • Leadership of the Sqn Admin team comprising 2 JNCOs and a SAC Pers Spt clerk.
  • Provide administration cover for the following duties:
    • All pay and allowance matters including the annual calculation of bounties for PTVR personnel.
    • Annual appraisal reporting including being the sole ‘finaliser’ for the Sqn.
    • Mobilisation and demobilisation of reservists.
    • Paperwork of recently recruited personnel.
    • Maintenance of JPA including OBIEE checks.
    • Providing advice on disciplinary matters for Sqn personnel.
    • Processing applications for extensions of service, terminations, career intermissions and transfers.
    • Oversight of Management checks and preparation for internal and external Admin Assurance Visits.

 The post holder will be expected to work some weekends and participate in other Sqn Trg events and exercises as necessary.

Must either have been, or currently be, a Sgt (Pers (Spt)) or a Cpl (Pers (Spt)) eligible for promotion in accordance with AP 3392 Vol 2 Leaflet 560 and AP 3376 Vol 1. All Promotions will be ratified by means of a Promotion Board. If an applicant has been out of full-time military service and is applying for a post on promotion, they will also need to send their civilian appraisals or equivalent to evidence recent skills, knowledge and experience to be considered by the Promotion Board.
Have experience of working as an RAF Reserve or knowledge of the RAF Reserves.

A Selection Board will carry out a rigorous selection process for this post, based principally on an applicant’s last 3 appraisal reports as required.  Enquiries concerning this vacancy should be made to:

Sqn Ldr Steve Jackson


4624 Sqn RAuxAF



Applications.  Candidate applications, with a maximum 2-page CV (to include copies of last 3 appraisal reports as required) should be sent to:

Sqn Ldr SJ Jackson

COS 4624 Sqn RAuxAF

RAF Brize Norton



OX18 3LX

The closing date for applications is 18 July 2022 and interviews (unless prom board required) will take place week commencing 25 July 2022.

Unless already enlisted in the Reserve Air Forces the successful applicant will be required to be enlisted in the Royal Air Force Reserves with a liability for call-out for permanent service.

The appointment is on Full Time Reserve Service (Limited Commitment) TCoS in accordance with AP 3392 Vol 7 Part 1 and AP3392 Vol 7 Part 3 Chapter 2 for an initial period of 5 years.

Confirmation of appointment will depend on successful completion of a RAF Medical Board.  Personnel who do not meet the Age/Permanent Joint Medical Employment Standard (PJMES) may apply for the appointment but will only be considered subject to an executive waiver process on a case-by-case basis.

Candidates who have been out of regular or reserve service for more than 5 years may be considered for this appointment.  Prior approval must be sought from the relevant Professions Advisor to confirm current and past experience prior to being invited to interview.

Applicants of an equivalent rank from sister Services may apply but will only be accepted into the Royal Air Force Reserves if an appropriate Professions advisor can be identified to sponsor the applicant.  The relevant Profession’s advisor approval must be agreed before the interview.

Regular Service Applicants.  Personnel currently serving in the Regular Royal Air Force should be mindful of the current Early Termination Minimum Waiting Time (MWT) for their respective Rank, Profession and ensure this MWT is compatible with the post sponsor’s proposed start date, prior to applying.

Ex-service candidates who have been administratively discharged through the QR1027 process will have their applications rejected as they are not eligible to join the RAF Reserves in accordance with AP 3391 (Vol 3, Lft 207, Annex L, Para 1a).

Pension Issues.  Personnel who qualify for a service pension should take financial advice from Defence Business Services (DBS) Pensions Department on the effect that undertaking reserve service has on their pension (details can be found on the JPA splash screen). Additional guidance can also be found at and MMP116 - Re-employment. Of particular note is reference to the ‘Effect of Re-employment’ on Commutation and, for those leaving on a ‘preserved’ pension, the Resettlement Grant.

Transition between TCoS.  Personnel taking this appointment from other TCoS should consider the impact on any accrued entitlements, such as leave, resettlement etc and should seek specialist guidance where required as certain entitlements are TCoS specific and may not be retained or transferred on transition between TCoS. 

Flexible Working Arrangements. In accordance with the Flexible Working (FW) Policy, Reserve personnel can request FW arrangements with their line manager.  Any immediate FW requirements should be agreed with the line management at the interview stage.

Individual Reinforcement Training (IRT) (Module 1) and RAF Fitness Test (RAFFT).  Reserve personnel are required to maintain currency in IRT and the RAFFT iaw the relevant TCoS.  The successful applicant will be expected to undertake IRT and the RAFFT within 6 months of commencing employment (if required).

Annual Salary and Leave.  Pay will be in accordance with the pay scales published for the reserve air forces.  Leave entitlement is detailed in JSP 760.

Accommodation. Personnel serving on FTRS(LC) TCoS are eligible to occupy Single Living Accommodation (SLA) if available, at entitled rates, if serving within the Air Command TLB. However, due to a severe shortage, it is unlikely that accommodation will be available at RAF Brize Norton.

This opportunity is closed to applications.