Beta
This is a trial service — your feedback will help us to improve it.
EXECUTIVE OFFICER
Vacancy summary
09/02/2025, 23:55
Vacancy detail
Executive Officer INM & Establishment Security Officer
The Institute of Naval Medicine is The Royal Navy’s centre of excellence delivering occupational health, specialised training & research.
INM’s mission is to optimise operational capability of globally deployed forces through specialised occupational & environmental medicine & science, mitigating risk & improving health.
INM’s aim is to excel in achieving that mission and to maintain and enhance its standing as a world class centre in occupational health, particularly in problems associated with work and operations in maritime and climatically hostile environments.
PURPOSES
Primary Purpose:
Second in Command of the Institute of Naval Medicine (INM), a Sub-Unit Command, the Executive Officer (XO) is responsible to the Commanding Officer (CO) for the maintenance of military ethos, discipline, welfare and effective interaction of all INM personnel including line management of civilians, Seconded Medical and Dental Officers (SMODOs) and lodger units. This includes the co-ordination of key outputs relevant to INM’s functioning as a military establishment and deputising in the Commanding Officers absence.
Secondary Purposes:
To act as the Establishment Security Officer (ESyO) responsible to the CO for ensuring Unit security is of the highest standard and the personal security of all INM personnel including SMODOs and lodger units.
Alignment to Defence Tasks
- Provide support to the Nuclear Deterrent (CASD and Nuclear Enterprise).
- Conduct capacity building with partners, allies and multinational organisations in support of UK strategy.
- Conduct and encourage innovative research and development (R&D) to enable the UK to gain operational advantage and access to allies R&D.
- Maximise Defence contribution to the wider economy including employment and skills. (NSO 3).
- Maximise Defence contribution to inward investment.
- Contribute to the Fabric of the Nation including the Union.
- Direct the Defence Enterprise and Generate, Sustain and Enable the Force.
ACCOUNTABILITY
The XO is accountable to the CO.
AUTHORITY
- The XO has functional authority of the CO and acts as Second in Command of the Establishment; acting in their stead should they not be present; however, they do not hold the title of acting CO during this time.
- Act as the Line Manager for one OR7 (the Executive Assistant).
- Directing and overseeing via Line Management one civilian member of staff, with MyHR report writing responsibilities.
TASKS
The post holder is to carry out the following tasks:
· Deputise for the CO as the Unit Second in Command (2IC) |
| |
· Sign on behalf of the CO on matters of a non-policy and a non-contentious nature; including travel and subsistence and external training requests. |
| |
· To coordinate and maintain the Service Level Agreement with HMS SULTAN, ensuring INM is supported as agreed. |
| |
· Maintain oversight of joiners and leavers; ensure that civilian and Service personnel joining INM are briefed on INM’s Security Standing Orders, local instructions and the current perceived threat. |
| |
· Liaise with relevant parties in order to maintain the reputation, overall appearance and fabric of INM. |
| |
· Undertake the role of INM’s Medical Complaints Manager (in accordance with Establishment Standing Orders - Section 3) ensuring that INM’s policy is up to date, information regarding this procedure is readily available to patients and any complaints are dealt with in a timely manner. | ||
· Undertake the role of Deputy Automated Significant Event Reporting (ASER) in accordance with INM’s ASER policy. | ||
· Act of the ESyO responsible for ensuring INM is aligned with all PSyA directives and conforms with Defence Critical National Infrastructure (Def CNI) requirements. · Ensure INM’s Duty Staff Officers (DSOs) are suitably trained for their role and a suitable effective DSO rota is kept. |
| |
· Act as the Line Manager for circa 120 Seconded Medical and Dental Officers (SMODOs) on administrative, welfare and Service matters and supervise the organisation of the annual SMODOs Symposium. Where necessary liaise with HMS Nelson regarding the administration of the SMODOs. · Act as the Divisional Champion, including MOD Civilians. · Act as the Diversity & Inclusion Champion. · Act as the Prevent focal point. | ||
· Act as one (of two) of INM’s Establishment Resilience Coordinators responsible for ensuring the production, in liaison with SMEs, of key documentation in accordance with INM’s Resilience Standing Orders and attend the Resilience Working Group as the Security SME iaw DRPS/INM Resilience Working Group Terms of Reference | ||
· Act as the Personal Development (PDev) Unit officer, custodian of the Gymnasium and INM site wide Articles in Use (A&U). | ||
· Liaise with MOD Guard Service (MGS), Fort Blockhouse, Navy Command Security Team, HMS Sultan Security Team and the local emergency services, (Civ Pol and fire) to ensure appropriate levels of support are available. | ||
· Review and update INM Emergency Bridge Cards annually or sooner if required. |
| |
· Initial point of contact between INM and MOD civilian, DRPS, MGS and military Units. |
| |
· Organise and facilitate Commanding Officer’s Tables (Captain’s Table) for disciplinary and promotional proceedings. |
| |
· Advise on emergency destruction and fire preparedness procedures and the security aspects of Incident management necessary to maintain Business Continuity. |
| |
· Manage VIP visits to INM and organise all other visits/meetings/symposiums by other Divisions internal and external in order to deconflict. |
| |
Must be an OF2 of ANY specialisation.
OF3 applicants, if successful, will only be paid as and normally wear the rank of OF2.
Must be serving as a member of the Reserve Forces or have served with the Regular Forces.
COMPETENCIES
The post holder is to be:
| COURSE REFERENCE | SKILL LEVEL (ADV/INT/BASIC) |
General Security Threat Brief / Security Fundamentals | In House Training or at HMS SULTAN or DLE | New Entrants – Within 3 months of joining the MOD.
Refresh Annually - Please contact your Branch Security Officer to find out the arrangements in your TLB/unit. If you cannot attend Face to Face security training, you are required to complete the Security Fundamentals course hosted on the Defence Learning Environment.
BASIC |
Health and Safety | Civil Service Learning or DLE:
Health and Safety – Product code: HS20 | New Entrants – Within 3 months of joining the MOD.
Required every year This course is the minimum requirement for office-based workers. For workers in hazardous environments – additional, relevant health and safety training required for individuals in these roles should be mandated locally or by professions leads.
BASIC |
Counter Fraud, Bribery and Corruption | Civil Service Learning Counter Fraud, bribery and corruption – Product codes: CFCS01 (staff), CFCS02 (manager) | New Entrants – Within 3 months of joining the MOD. Required every year.
BASIC |
Diversity and Inclusion | Civil Service Learning: Diversity and Inclusion – Product code: DI2 | New Entrants – Within 3 months of joining the MOD. Required every year.
BASIC |
Active Bystander | DLE: Active Bystander Fundamentals - Product code: ACBY(F) | New Entrants – Within 3 months of joining the MOD. Required every year.
BASIC |
Business Continuity | Civil Service Learning: Business Continuity – Product code: CSPO01 | New Entrants – Within 3 months of joining the MOD. Required every 5 years.
INT |
Success Profiles: Sifting and Interviewing | Civil Service or DLE: Recruitment - Success Profiles: sifting and interviewing – Product code: LM61 / LM6 | All Panel Members - training requirements 'Recruitment - Success Profiles: sifting and interviewing’ is recommended for all panel members. Civil Service Learning also hosts resources to support using Success Profiles in recruitment such as videos, guidance materials etc. Pre-requisition for the course is Diversity and Inclusion Product Code: (DI20).
BASIC |
Military Appraisal Writing for Civilian Reporting Officers | Civil Service or DLE: Military Appraisal Writing for Civilian Reporting Officers (MAWCRO) | Civilian line managers new to managing military personnel.
BASIC |
Responsible for Information | Civil Service or DLE: Responsible for Information – Information Asset Owners (code: RFI_IAO | New Entrants – Within 3 months of joining the MOD. Required every 3 years. |
Establishment Security Officers course at Southwick Park. | Physical Course at Southwick Park – booked directly. | INT |
Equality and Diversity for Line Managers | Civil Service or DLE: Diversity and Inclusion – Product code: DI20 | New Entrants – Within 3 months of joining the MOD. Required every year.
BASIC |
Fire Safety | Civil Service or DLE: | New Entrants – Within 3 months of joining the MOD.
Required every year
BASIC |
Unconscious Bias | DLE | New Entrants – Within 3 months of joining the MOD. Required every year.
BASIC |
Display Screen Equipment | Civil Service or DLE: | New Entrants – Within 3 months of joining the MOD. Required every year.
BASIC |
Line Managing in Defence (LMID) Course | Civil Service or DLE: | BASIC |
Successful completion of ICSC(M) | Physical Course at the Joint Services Command and Staff College, Shrivenham | ADV |
Applicants will undergo an initial eligibility sift. Successful applicants will have their details forwarded to the Post Sponsor to arrange interviews. Unsuccessful applicants will be advised accordingly.
Following interviews; the successful applicant will be informed that they are the Preferred Candidate with details being sent to the CM RES FTRS Cell who will continue the recruitment process. Unsuccessful applicants will be advised accordingly.
Once the recruitment process is complete then the Preferred Candidate will be invited to take up FTRS.
The start date is the anticipated one however, applicants should be aware a number of factors will potentially impact on this including the completion of pre-employment checks, medical category confirmation and the award of a Security Clearance. The start date could therefore be adjusted as appropriate – earlier for a fully qualified person with their and the employers agreement, or later if approvals cannot be immediately completed.
INITIAL COMMITMENT LENGTH WILL NORMALLY BE 24 MONTHS WITH THE POTENTIAL TO EXTEND
NB: Where the Anticipated Start date has already passed, the start date will be ASAP
Eligibility for FTRS/ADC
Any member of the Maritime Reserves (RNR, RMR) or the Royal Fleet Reserves (RFR) (Ex-Regular Reserve) may volunteer to undertake a period of FTRS/ADC in accordance with the following:
Maritime Reserves:.
Members of the Maritime Reserves require a Final Date in Service beyond the expected period of the commitment they are applying for. Applicants who do not have sufficient service remaining are to submit an application for EOS with transfer to List-4 status prior to applying for the role.
EOS with transfer to List-4 Applications are to be submitted to (NAVY PEOPLE-CM RES CPO) Nicholas.Hatton869@mod.gov.uk with a cc address of (NAVY PEOPLE-CM RES FTRS WO1) Daz.Bale225@mod.gov.uk, stating the specific role applied for, for which an EoS with transfer to List-4 is sought. FTRS applications received that do not have a concurrent EOS with transfer to List 4 application in progress will be rejected during the initial sift process.
Applications for EOS with transfer to List 4 status will not be accepted within 8 weeks of the applicant’s current Final Date in Service.
RFR (Ex-Regulars):
Ex-Regular personnel whose RFR liability has run out will be re-instated in the RFR to take up FTRS/ADC.
Applicants undertaking a period of FTRS/ADC must be suitably qualified by rank/rate, specialisation, qualifications and experience to fill the posts for which they apply.
Applications will be accepted from reservists who hold a rank/rate one or more above the advertised rank/rate or hold a rank/rate one below the advertised rank/rate.
- Applicants one rate below may be interviewed at the discretion of the FTRS Cell/Line Manager and may be employed in the acting higher rate (excluding the advertised rate of WO2 or WO1) if they are suitable, qualified, meet current promotion regulations in all respects and are selected to do so. Otherwise, may be given the opportunity to carry out the role in their substantive rank/rate; the payment of Substitution Pay (SUPA) may be considered by the employer.
- Applicants of a higher rank/rate prepared to serve in a position at a lower rank/rate than their current or former substantive rank will wear uniform, and be paid, at the Upper Rank/Rate’ level appropriate to that of the position on JPA. Exceptions will not normally be considered.
Ex-Regular Reserves of an equivalent rank from the Army or Royal Air Force are required to join the Maritime Reserves (RNR/RMR) before being eligible to apply.
Applications from those above normal FTRS/ADC retirement age (60) will be considered by exception.
Medical/Dental
Applicants must also be medically fit, and meet the minimum medical category required for the level of commitment, to fulfil the duties which their Commitment will require them to undertake.
- A medical form to confirm MedCat and suitability to be employed is required to be returned within 2 weeks of commencing the role, or the commitment may be revoked.
Personnel who have been discharged via the RN Medical Board of Survey (MOBS) or the RN Medical Employability Board (MEB), do not have a RFR liability and are therefore unable to be considered for any FTRS/ADC/VERR role.
Only personnel on FTRS(FC) commitments will be entitled to the full range of Service Medical and Dental support. Those on lower levels will be entitled to emergency medical support whilst on duty.
Pension Issues.
Personnel who qualify for a service pension should take financial advice from Defence Business Services (DBS) Reserves/Re-employment Pensions Department on the effect that undertaking FTRS service has on their pension, EDP, Resettlement Grant or Terminal Benefits.
Additional guidance can also be found at https://www.gov.uk/guidance/pensions-and-compensation-for-veterans. Of particular note is reference to the ‘Effect of Re-employment’ on Commutation and, for those leaving on a ‘preserved’ pension, the Resettlement Grant. Other organisations such as the Armed Forces Pension Society or the White Ensign Association may also be able to offer advice, but it is stressed that only DBS can provide an authoritative answer.
Transition between TCoS.
Personnel taking this appointment from other TCoS should consider the impact on any accrued entitlements, such as leave, resettlement etc and should seek specialist guidance where required as certain entitlements are TCoS specific and may not be retained or transferred on transition between TCoS.
Naval Core Training (NCT), Individual Training Requirement (IRT) and Defence Mandated Training (DMT)
Personnel on FTRS commitments are required to maintain currency in NCT, IRT and MDT in alignment with the rest of the RN/RM. The successful applicant will be expected to complete all modules and have them recorded on JPA within 2 months of commencing employment. This is an employer’s responsibility to monitor.
- RNFT/PES
Personnel on FTRS Limited/Home/ADC/VERRs commitments are exempt the RNFT/PES, unless they are a member of the RNR/RMR who should remain in date.
Annual Salary and Leave.
Pay will be in accordance with the pay scales published for the Armed Forces annually, and as governed by JSP 754. Leave entitlement is detailed in JSP 760. Note, you are not able to carry forward leave from a Regular commission/engagement when commencing an FTRS Commitment or from one FTRS Commitment role to another FTRS Commitment role.
Allowances.
Entitlement to allowances is in accordance with JSP 752 however the following should be noted:
Get you Home (Travel) Only paid to qualifying personnel on FTRS(FC)
Home Duty Travel Only paid to qualifying personnel on FTRS(FC), and those on FTRS(LC), (HC) and ADC are eligible to HDT if they are assigned to Inner London (defined as a five mile radius of Charing Cross).
Accommodation.
Personnel serving on FTRS(FC) TCoS are entitled to Single Living Accommodation (SLA) and Service Families Accommodation (SFA) as per Regular entitlements.
Personnel serving on FTRS(LC/HC)/ADC TCoS are only eligible to occupy surplus Single Living Accommodation (SLA), at non-entitled rates.
Personnel serving on VeRR TCoS are not entitled to service accommodation.
Applications for this job are to be submitted via SERVE please click the APPLY button below.
This opportunity is closed to applications.
