ACA SW 4 (BRISTOL)

An Assistant Careers Advisor (ACA) is a Recruiting Force (RF) RN Leading Rate or senior AB/RM equivalent (OR2-4) who works alongside other RN Careers staff within a Recruitment Office.  The post holder is responsible for the initial counselling and processing of candidates interested in a career in the Naval Service.  Regular travel may be required to the Recruitment Office and Recruitment and Attraction (R&A) HQ

Responsibilities

• The post holder’s primary purpose is to manage their day-to-day workload for the delivery of recruiting targets. This includes processing candidates, outreach, resources and support to recruitment outputs.   
• In relation to candidate processing the post holder is to:
• To assist RN Careers staff to attract and process candidates for entry into the Naval Service, following strict recruiting procedures and standards as detailed in BR3, Recruiting Operations Manual (ROM), Recruiting General Memoranda (RGMs) and Recruiting Instructions (RIs).
• Receive handoffs from the area coord and progress allocated application at best speed.
• To be the initial point of contact for all candidates who require information regarding careers in the Naval Service and to manage the front-end processing of applications.
• Conduct front end CRM for all allocation candidates.
• To ensure the Recruiting Information Technology System (RITS) is utilised, maintained and updated (including regular RITS housekeeping).
• To manage the completion of the Defence Aptitude Assessment (DAA) for all candidates.
• To conduct Candidate Relationship Management (CRM) activities with potential applicants and candidates at the front end, as directed by the AC.
• To conduct counselling with potential candidate who express an interest in joining the RN.
• To assess potential recruit candidates’ eligibility with respect to qualifications, nationality, residency, criminal record and former Service referring all potential rejections to the Area Coordinator.
• To conduct the Basic Check on all candidates.

In relation to outreach the post holder is to:

• Represent the RN at local recruiting events and education establishments, as directed by the TM.
• Attend Job Fairs, Careers Conventions, as directed by the TM.
• Visit schools, colleges and Cadet Units to give presentations regarding careers in the RN.
• Complete Post Evaluation Reports, as directed.
• In relation to resource management the post holder is to:
• Manage the safe custodian and security of DAA IT.
• In relation to recruiting support the post holder is to:
• Assist the Team Manager (TM) with the training of new staff joining as an ACA.
• Accompany educational groups on visits to Naval Service Establishments.
• Accompany candidates and influencers during arranged visits to HM Ships and Establishments.
• Assist in submitting reports, returns and statistics as required by chain of command.
• Maintain the Team’s SharePoint area and filing system in accordance with current General Data Protection Regulations (GDPR) regulations.
• Carry out front desk reception duties, which include maintaining the overall appearance of the reception area, where required.
• Refer complaints of any nature to a CA/AC/TM.
• Carry out administrative and general duties, as directed by the TM.
• Receive and despatch official mail, distributing/circulating incoming mail, as appropriate.
• Maintain currency and familiarity with the policy documents used for recruiting.
• Assist in preserving the physical security of the Recruitment Office.
• Assist with document security adhering to current Data Protection Policy.
• Lead the ordering, receipt and correct stowage of all Naval stores including recruiting literature, as detailed by the TM.
• Act as the duty Naval recruiter, if required.
• Carry out any additional tasks allocated by the TM, AC, RM, RO or SRO.

Accountability 

• The ACA is accountable to the TM with functional authority to the Area Coordinator. The TM is the First Reporting Officer (1RO), the Recruitment Manager (RM) is the Second Reporting Officer (2RO) and the Senior Recruitment Officer (SRO) is the Third Reporting Officer (3RO). The TM will normally conduct Performance Appraisals.
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Authority 

• The ACA is authorised to:
• Represent the RN at the appropriate level.
• Take decisions on routine matters in support of their purposes, on behalf of the TM / AC.
• Administer front desk routines.

Committees

• To attend team appropriate meetings.
• To represent their recruiting team at internal and external meetings, as required.
• To attend periodic meetings as directed by the RF management team.

Must be an OR4 of ANY specialisation. OR2 applicants with a recommend for the next higher rank in their most recent SJAR may be considered. 

OR6 applicants, if successful, will only be paid as and normally wear the rank of OR4.

Must be serving as a member of the Reserve Forces or have served with the Regular Forces.

Competencies

• The post holder is to be a FTRS OR2-4 (AB-LH / Mne - Cpl).
• The post holder must attain the following:

Applicants will undergo an initial eligibility sift. Successful applicants will have their details forwarded to the Post Sponsor to arrange interviews. Unsuccessful applicants will be advised accordingly.

Following interviews; the successful applicant will be informed that they are the Preferred Candidate with details being sent to the CM RES FTRS Cell who will continue the recruitment process. Unsuccessful applicants will be advised accordingly.

Once the recruitment process is complete then the Preferred Candidate will be invited to take up FTRS.

The start date is the anticipated one however, applicants should be aware a number of factors will potentially impact on this including the completion of pre-employment checks, medical category confirmation and the award of a Security Clearance. The start date could therefore be adjusted as appropriate – earlier for a fully qualified person with their and the employers agreement, or later if approvals cannot be immediately completed.

INITIAL COMMITMENT LENGTH WILL NORMALLY BE 24 MONTHS WITH THE POTENTIAL TO EXTEND

The start date will be ASAP

Eligibility for FTRS/ADC

Any member of the Maritime Part Time Volunteer Reserves (RNR, RMR) or the Royal Fleet Reserves (RFR) (Ex-Regular Reserve) may volunteer to undertake a period of FTRS/ADC. Ex-Regular personnel whose RFR liability has run out will be re-instated in the RFR to take up FTRS/ADC.

Applicants undertaking a period of FTRS/ADC must be suitably qualified by rank/rate, specialisation, qualifications and experience to fill the posts for which they apply.

Applications will be accepted from reservists who hold a rank/rate one or more above the advertised rank/rate or hold a rank/rate one below the advertised rank/rate.  

• Applicants one rate below may be interviewed at the discretion of the FTRS Cell/Line Manager and may be employed in the acting higher rate (excluding the advertised rate of WO2 or WO1) if they are suitable, qualified, meet current promotion regulations in all respects and are selected to do so. Otherwise, they will be given the opportunity to carry out the role in their substantive rank/rate; the payment of Substitution Pay (SUPA) may be considered by the employer.
• Applicants of a higher rank/rate prepared to serve in a position at a lower rank/rate than their current or former substantive rank will wear uniform, and be paid, at the Upper Rank/Rate’ level appropriate to that of the position on JPA. Exceptions will not normally be considered.

Ex-Regular Reserves of an equivalent rank from the Army or Royal Air Force are required to join the Maritime Reserves (RNR/RMR) before being eligible to apply.

Medical/Dental

Applicants must also be medically fit, and meet the minimum medical category required for the level of commitment, to fulfil the duties which their Commitment will require them to undertake.

• A medical form to confirm MedCat and suitability to be employed is required to be returned within 2 weeks of commencing the role, or the commitment may be revoked.

Personnel who have been discharged via the RN Medical Board of Survey (MOBS) or the RN Medical Employability Board (MEB), do not have a RFR liability and are therefore unable to be considered for any FTRS/ADC/VERR role.

Only personnel on FTRS(FC) commitments will be entitled to the full range of Service Medical and Dental support. Those on lower levels will be entitled to emergency medical support whilst on duty.

Pension Issues. 

Personnel who qualify for a service pension should take financial advice from Defence Business Services (DBS) Reserves/Re-employment Pensions Department on the effect that undertaking FTRS service has on their pension, EDP, Resettlement Grant or Terminal Benefits.

Additional guidance can also be found at https://www.gov.uk/guidance/pensions-and-compensation-for-veterans. Of particular note is reference to the ‘Effect of Re-employment’ on Commutation and, for those leaving on a ‘preserved’ pension, the Resettlement Grant. Other organisations such as the Armed Forces Pension Society or the White Ensign Association may also be able to offer advice, but it is stressed that only DBS can provide an authoritative answer.

Transition between TCoS. 

Personnel taking this appointment from other TCoS should consider the impact on any accrued entitlements, such as leave, resettlement etc and should seek specialist guidance where required as certain entitlements are TCoS specific and may not be retained or transferred on transition between TCoS. 

Naval Core Training (NCT), Individual Training Requirement (IRT) and Defence Mandated Training (DMT)

 Personnel on FTRS commitments are required to maintain currency in NCT, IRT and MDT in alignment with the rest of the RN/RM. The successful applicant will be expected to complete all modules and have them recorded on JPA within 2 months of commencing employment. This is an employer’s responsibility to monitor. 

• RNFT

Personnel on FTRS Limited/Home/ADC/VERRs commitments are exempt the RNFT, unless they are a member of the RNR/RMR who should remain in date.

 Annual Salary and Leave. 

Pay will be in accordance with the pay scales published for the Armed Forces annually, and as governed by JSP 754.  Leave entitlement is detailed in JSP 760. Note, you are not able to carry forward leave from a Regular commission/engagement when commencing an FTRS Commitment or from one FTRS Commitment role to another FTRS Commitment role.

Allowances.

Entitlement to allowances is in accordance with JSP 754 however the following should be noted:

Get you Home (Travel)                  Only paid to qualifying personnel on FTRS(FC)

Home Duty Travel                          Only paid to qualifying personnel on FTRS(FC)

Accommodation.

Personnel serving on FTRS(FC) TCoS are entitled to Single Living Accommodation (SLA) and Service Families Accommodation (SFA) as per Regular entitlements. 

Personnel serving on FTRS(LC/HC)/ADC TCoS are only eligible to occupy surplus Single Living Accommodation (SLA), at non-entitled rates.

Personnel serving on VeRR TCoS are not entitled to service accommodation.

Applications for this job are to be submitted via SERVE please click the APPLY button below.