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HMS KING ALFRED SENIOR ADMIN OFFICER

Vacancy summary

Royal Navy
1102481
OR-6 - PO - Sgt, OR-7 - CPO - SSgt/CSgt - Chf Tech/FS
Chief Petty Officer, Petty Officer, Sergeant, Staff Sergeant / Colour Sergeant

18/06/2023, 23:55 

July 2023
2 Years
Royal Navy, Royal Marines
Any
Any
HMS King Alfred, Portsmouth
Hampshire
United Kingdom
FTRS - Full Commitment

Vacancy detail

Introduction

1.    Commander Maritime Reserves (COMMARRES) commands the Royal Naval and Royal Marine Reserves known collectively as the Maritime Reserves (MR). The purpose of the MR as set out in the Maritime Reserve Directive.

2.    Units are fundamental to the delivery of COMMARRES output.  All posts within Units are to be occupied by suitably qualified and experienced personnel who have the time and skills to deliver in their specific role.  This document provides the terms of reference for the Permanent Staff Senior Administrative Officer. 

Purpose

Primary Purpose:

a.    To act as a Senior Administrative Officer for HMS King Alfred and all Units within the Waterfront Region Training Hub, providing Guidance, Leadership, Advice and Direction (GLAD) for Reservists and providing support to the Unit Command in relation to the pursuit and achievement of Unit Objectives, specifically the Training and Retention of Reservists. 

b.    Responsibile for the planning, coordination, and delivery of activity within the Waterfront Regional Training Hub and associated Inland and Satellite Units so Reservists attain the stated Training Performance Standards (TPS) and Operational Performance Standards (OPS) necessary to deliver operational capability to the Royal Navy. 

c.    Provide expert advice to Unit Command and support the development of Naval Ethos and Naval Service core values.

d.    To manage basic security functions within the Unit and any associated Inland/Satellite Units, as a non-security specialist they provide a basic level of security training and knowledge and provide advice where possible. Provide a good knowledge of HMS King Alfred mission/outputs and assess the positive or negative impact of security procedures on individual Area of Responsibility (AOR).

e.    The primary purpose will involve weekend and evening working and travelling to other Units and venues as required.

f.    To utilise the VBS as part of Unit Core training and to maintain and update the equipment as required. To act as the SMARTBoard/Audio Visual/IT and Mobile Phone Equipment Custodian.

g.    To fulfil the role of Assistant Health and Safety Office and Assistant  Unit Security Officer covering all aspects of security.


Secondary Purposes:

a.    Responsible for appropriate use of the Waterfront Regional Training Hub, and associated Inland Support and Satellite Units training resources, including Reserve Service Days (RSDs), Travel and Subsistence.

b.    To be the co-ordinator for Unit-Ship Pairing activities.

c.    To sit on SHEF Committee meetings as the representative of the permanent staff.

d.    To support GW branch in the delivery of regional and national GW Weapons and Ceremonial training.  

e.     To carry out the duty as a Senior Risk Assessor and lead on conducting and co-ordinating Risk Assessments for Unit and regional events and activities.

f.    To support delivery of training to Untrained and Trained Strength Reservists within the Unit, Region and to the wider RNR training requirement at Lead Schools and other venues as required, including support to Advanced Rating Programme (ARP) and      Advanced Officer Programme (AOP) at HMS RALEIGH and BRNC Dartmouth, depending on requirement.

g.    To assist in the delivery of Naval Core Training (NCT) continuous training serials

h.    To advise on all matters regarding General and Military Training.

i.    To act as the Duty Permanent Staff as required opening and closing the Unit and providing security and safety oversight of personnel within the Unit.  

j.    To undertake Duty Permanent Staff roster duties.

k.    To act as Permanent Staff First Aider and Deputy NLIMS Incident Manager.

l.    Unit Liaison Officer to HM Naval Base Portsmouth 

m.    To assist in the planning, organising and execution of Unit Adventurous Training activities.

n.    To support other Permanent Staff in the fulfilment of their purpose and duty when directed. 

o.    To act as the Unit Data Protection Officer and MODNET Team Site  Administrator. Unit ITSO/ MoDNET Local Security Officer (LSO) and MoDNET Plan Manager. Responsible for all aspects of IT security and Data Protection within the unit ensuring that all  staff are aware of their responsibilities in accordance with current regulations and SyOPS.

p.    Act as Information Support Officer’s (ISO) as detailed in the MR Information Management Plan. The ISO is Head of the iHub, and a key member of the overall team charged with good management and exploitation of information within the organisation. The ISO will advise the SIO (the CO) and CMR IMgr on information related matters, and execute their policies. 

Principal Tasks:

The post holder is to fulfil the requirement of their purpose, using sound judgement, drawing upon the following tasks as a reference to their duties:

People
a.    Delivery of training to Untrained and Trained Strength Reservists within all Units within the Waterfront Region Training Hub, and to the wider RNR training requirement at Lead Schools and other venues as required.

Management

a.    Lead for the planning, coordination, and delivery and safety of all activities within the Waterfront Regional Training Hub and associated Inland and Satellite Units so Reservists attain the stated Training (TPS) and Operational Performance Standards (OPS) necessary to deliver operational capability to the Royal Navy.  
        
Secondary Tasks

Any other legal tasks and duties as nominated by UOO/Command.

Committees

The post holder attends the following Committees and Groups:

a.    Unit Command Brief.

b.    Other Committees & Groups as necessary to fulfil the requirement of the role. 

Must be an OR6-OR7 of WELRM specialisation. OR4 applicants with a recommend for the next higher rank in their most recent SJAR may be considered. 

OR8 applicants, if successful, will only be paid as and normally wear the rank of OR7.

Must be serving as a member of the Reserve Forces or have served with the Regular Forces.

Essential Competencies 

a.    Defence Trainer Course (DTC)

b.    Advanced Care of Trainee (ACoT)

c.    In date DBS

d.    In date Security Clearance

e.    DLE Trainer Role, delivering and supporting training

Desirable Competencies

a.    Defence Learning Environment Foundation (DLEFDN) Course v2

b.    Working knowledge of uniform clothing ordering and stores management

c.    H & S IOSH, knowledge of NLIMS, Risk Assessments and procedures

Applicants will undergo an initial eligibility sift. Successful applicants will have their details forwarded to the Post Sponsor to arrange interviews. Unsuccessful applicants will be advised accordingly.

Following interviews; the successful applicant will be informed that they are the Preferred Candidate with details being sent to the CM RES FTRS Cell who will continue the recruitment process. Unsuccessful applicants will be advised accordingly.

Once the recruitment process is complete then the Preferred Candidate will be invited to take up FTRS.

The start date is the anticipated one however, applicants should be aware a number of factors will potentially impact on this including the completion of pre-employment checks, medical category confirmation and the award of a Security Clearance. The start date could therefore be adjusted as appropriate – earlier for a fully qualified person with their and the employers agreement, or later if approvals cannot be immediately completed.


INITIAL COMMITMENT LENGTH WILL BE 24 MONTHS WITH POTENTIAL TO EXTEND

NB: Where the Anticipated Start date has already passed, the start date will be ASAP


Eligibility for FTRS/ADC

Any member of the Maritime Volunteer Reserves (RNR, RMR) or the Royal Fleet Reserves (RFR) (Ex-Regular Reserve) may volunteer to undertake a period of FTRS/ADC. Ex-Regular personnel whose RFR liability has run out may be re-instated to take up FTRS/ADC.

Applicants undertaking a period of FTRS/ADC must be suitably qualified by rate, specialisation, qualifications and experience to fill the posts for which they apply. Applications will be accepted from reservists who hold one rate or more above or one rate only below the advertised rate. Applicants one rate below may be interviewed at the discretion of the Line Manager and may be employed in the acting higher rate (excluding the advertised rate of WO2 or WO1) if they are suitable, qualified and meet current promotion regulations in all respects. Applicants prepared to serve in a position at a lower rate then the rate worn will be appropriate to that of the position. Exceptions will not normally be considered.

Applicants must also be medically fit to fulfil the duties which their Commitment will require them to undertake. Personnel who have been discharged P8 Permanently Unsuitable Naval Service through the MBOS and Employability Board will not be considered.

Ex-Regular Reserves other ranks of an equivalent rank from sister services may apply, however will have to transfer to the RFR and conduct a period of Marinisation if they are selected as the preferred candidate.

Applications for this job are to be submitted via SERVE please click the APPLY button below.


This opportunity is closed to applications.